Committee to submit annual report

Section OverviewPending legal verification

The Internal Committee or, as the case may be, the Local Committee shall, in each calendar year, prepare, in such form and at such time as may be prescribed, an annual report and submit the same to the employer and the District Officer.

Temporary structural and explanatory content only; it is not a verbatim reproduction. Complete statutory text and legal commentary will be integrated after separate legal verification.

Source: Ministry of Law and Justice, Government of IndiaRetrieved: 2024-01-15

Plain Language

Every Internal Committee and Local Committee must prepare an annual report each calendar year in the prescribed form and submit it to both the employer and the District Officer.

Committee work does not end with case closure. Annual reporting is a formal statutory output that the law treats as mandatory.

The report must be in the prescribed form, meaning the applicable rules govern its content and format.

Why It Matters

Annual reporting creates a documented record of the committee's work, enabling oversight by both the employer and the District Officer.

Without a formal reporting obligation, committees could operate in obscurity and accountability gaps would go undetected.

The annual report feeds into the employer's own reporting obligations under Section 22 and the government's monitoring role under Section 23.

Practical Example

Scenario: An Internal Committee handles four complaints during the year, resolves three, and has one pending at year-end.

Outcome: The annual report must cover all four cases — including the pending one — along with the prescribed details for each.

Scenario: A Local Committee receives no complaints during a calendar year.

Outcome: It must still prepare and submit the annual report. A nil report is a compliance obligation, not an option to skip filing.

Who Must Act

ic member

Maintain year-round records so the annual report is not reconstructed from memory at year-end.
Prepare the annual report in the prescribed form within the prescribed timeline.
Submit the report to both the employer and the District Officer.

employer

Ask for the annual report proactively; it feeds your own reporting obligations under Section 22.
Ensure the IC has administrative support to maintain records and prepare the report.

district officer

Monitor timely submission of reports by the Local Committee as required under Section 20(a).

Compliance

✓

Prepare annual report in the prescribed form each calendar year

Actor: Internal Committee / Local Committee · Rule: Section 21

✓

Submit annual report to the employer and the District Officer

Actor: Internal Committee / Local Committee · Rule: Section 21

Timelines

Annual report submission: Each calendar year, at the prescribed time

The committee must prepare and submit the annual report in the form and at the time prescribed by the applicable rules.

Common Mistakes

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Treating the annual report as optional when no complaints were received — a nil report is still required.

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Waiting until year-end to compile records instead of maintaining them throughout the year.

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Submitting the report only to the employer but not to the District Officer, or vice versa.

Source & Status

This page contains temporary structural and explanatory content, not a verbatim reproduction of the Act.

Source: Ministry of Law and Justice, Government of India

Publication status: Temporary content pending separate legal verification