Power to call for information and inspection of records and workplace

Section OverviewPending legal verification

The appropriate Government may, on its own or on a request made to it, call for the information in writing from the employer or the District Officer in respect of the implementation of this Act.

The appropriate Government may appoint officers to inspect the records and the workplace in relation to the implementation of this Act and to secure compliance with the provisions of this Act.

Every employer or the District Officer shall produce such records and documents for inspection before the officer appointed under sub-section (2) as may be required by him.

Temporary structural and explanatory content only; it is not a verbatim reproduction. Complete statutory text and legal commentary will be integrated after separate legal verification.

Source: Ministry of Law and Justice, Government of IndiaRetrieved: 2024-01-15

Plain Language

The government can demand written information from employers or District Officers about how the Act is being implemented.

The government can also appoint inspection officers to examine records and the workplace itself to verify compliance.

Employers and District Officers must cooperate and produce the required records when an inspection officer demands them.

Why It Matters

Documentation matters because the government can ask to see it. A paper-light compliance model is a real risk under this section.

Inspection power means compliance is not self-certified — it can be independently verified at any time.

This section gives the government teeth beyond penalties: it can proactively investigate, not just react to complaints.

Practical Example

Scenario: The State Government receives a tip that several mid-size employers in a district have not constituted Internal Committees despite having more than ten workers.

Outcome: The government can appoint inspection officers to verify IC constitution orders, training records, and compliance documentation at each workplace.

Scenario: An employer is asked in writing by the government to produce its IC constitution order, training records, annual reports, and inquiry files.

Outcome: The employer must comply. Failure to produce records can itself be a compliance failure that may attract consequences.

Who Must Act

government

Call for written information from employers or District Officers about implementation.
Appoint inspection officers to examine records and workplaces.
Use inspection findings to identify non-compliance and direct corrective action.

employer

Keep constitution orders, training records, annual reports, and inquiry files organised and retrievable.
Produce required records and documents when an inspection officer demands them.

district officer

Produce required records and documents when requested by the government or an inspection officer.

Compliance

✓

Produce records and documents for inspection as required by the appointed officer

Actor: Employer / District Officer · Rule: Section 25(3)

✓

Respond to written information requests from the appropriate Government

Actor: Employer / District Officer · Rule: Section 25(1)

Common Mistakes

✗

Treating record-keeping as a low priority — the government's inspection power makes documentation a compliance essential, not an administrative nicety.

✗

Assuming the government needs a complaint to trigger inspection — Section 25(1) allows action on the government's own initiative.

✗

Failing to maintain inquiry records after case closure — the inspection power covers historical records, not just active cases.

Source & Status

This page contains temporary structural and explanatory content, not a verbatim reproduction of the Act.

Source: Ministry of Law and Justice, Government of India

Publication status: Temporary content pending separate legal verification